Michigan Amateur Hockey Association District 7

To: Affiliate Presidents, District Directors, District Registrars, Youth Council, Coaches Section, Girls'/Women's Section

The Coaches Section has written the policy below in regards to allowing more time for coaches to complete the online age-specific modules. This policy has been approved by the Executive Committee. We are also sending the attached message to the few thousand coaches who have yet to register for a module. We appreciate your efforts in making sure coaches are in compliance with the Coaching Education Program certification requirements.

Thank you,
Mark Tabrum
Director, Coaching Education Program

 

1. The USA Hockey National Office and Coaches Section will notify the affiliate presidents, district directors and registrars of the extension and the outlined procedure.
2. The online age-specific modules will be extended for the month of January and must be completed by 11:59 p.m. PST January 31, 2012.
3. USA Hockey's National Office will notify via e-mail all registered coaches the week of January 2nd with two e-mails of their need to complete the online age-specific modules by January 31, 2012, if they have not already done so.
4. For coaches hired or appointed prior to January 31, 2012, temporary cards will not be given for the online age-specific modules.
5. For coaches hired or appointed after February 1, 2012, they can apply for a temporary card for both their CEP certification and online age-specific module with their District Coach-in-Chief.
6. On December 23, 2011, the National Office will send an e-mail to coaches and other selected USA Hockey members advising them of the extension and the process.
7. Prior to December 31, 2011, National Office Staff and District Coaches-in-Chief will communicate with coaches, affiliates and districts to encourage completion by the original December 31st deadline.
8. For the current 2011-12 season only, coaches are required to complete a minimum of one online age-specific module and are strongly encouraged to complete the online age-specific module for each team they are rostered with if coaching more than one team.
9. Beginning February 1, 2012, USA Hockey's policy is that coaches who have not completed the certification and online age-specific module requirements will no longer be able to participate in team activities, including but not limited to: games, practices and off-ice activities.

• By December 1st of the year, the hockey organization Sub-Registrar, using the organization's CyberSport software, is to update the coaches' education information by downloading this information from the USA Hockey database.
• After this update is complete, the sub-registrar will re-print the rosters of all the organization's teams, without addresses, showing the updated coaches' information.
• Provide these rosters to the organization's Coaching Director (President optional).
• Prior to December 7th, the organization's Coaching Director shall review the rosters and create a list of coaches who do not yet have the proper credentials.
• Once this list has been prepared, using the USA Hockey Coaching education database, the Coaching Director will verify the coaches' credentials.
• The Coaching Director shall contact those coaches on his list and advise them that they must take the required education prior to December 31st or they will be removed from the teams roster effective January 1st.
• The Coaching Director shall provide his list to the organization Sub-Registrar (President optional).
• On January 3rd, the organization Sub-Registrar will perform the information update in CyberSport and reprint the rosters of the coaches on the list provided by the Coaching Director and provide these rosters to the Coaching Director for his verification.
• The organization's Coaching Director is to provide a list of those coaches without proper credentials, to both the Sub-Registrar and the President. Said coaches will be removed from the team's roster.
• The organization's president will contact those coaches advising them that they are no longer part of the team's coaching staff and are not to participate in any future practices or games.
• The organization's president will certify to the local MAHA District Council that they have reviewed the coaching credentials of their teams and provide a list of coaches removed from rosters.